The Association of Irish Choirs is seeking a dynamic, experienced and highly motivated Operations Manager to assume responsibility for the daily management of the Association of Irish Choirs, overseeing its programme, staff and venue.

Reporting to the Chief Executive, the key strands of this role are:

Financial control, Management and Strategy

• The Operations Manager has responsibility in collaboration with the CEO for drafting and implementing budgets, managing income and expenditure, managing cash flow, ensuring robust financial management strategies, and longterm sustainable financial planning;
• The Operations Manager is responsible for assisting the CEO to produce management accounts as required, annual audit and preparation of financial statements in collaboration with auditor and accountant;

Daily Management
• Central to this role is overseeing and ensuring that the organisation meets all insurance, legal, contractual and statutory requirements;
• Ensuring the smooth day-to-day operations of the organisation;
• Maintaining and managing AOIC programmes, including negotiating contracts, liaising and managing sub-contractors,
• The Operations Manager is responsible for maintaining pro-active Health & Safety Policy for all employees and users.

Staff Management
• The Operations Manager is the line manager for the Administrator and contract staff
• The Operations Manager is responsible for the supervision of all staff;
• The Operations Manager will be informed by the Staff Handbook and by best practice in human resource management;
• The Operations Manager is responsible for the development and implementation of working timetables, with particular reference to the Organisation of Working Time Act, 1997.
• The Operations Manager is responsible for financial reporting to the Chief Executive, who in turn is responsible to the Board of Directors;
• The Operations Manager in collaboration with the Chief Executive is responsible for assisting with all grant-in-aid applications;
• With the Chief Executive, attendance at Board meetings may be required, on a scheduled basis.
• Represents the organisation at local, national and international level when required;
• Works as part of the organisation team;
• Other duties as required by the Chief Executive.

Artistic Programmes Management
• The Operations Manager will be responsible for the design (in collaboration with the CEO), management and implementation of Irish Youth Choir, Irish Youth Training Choir and Irish Youth Chamber Choir activities as well as other youth choral programmes
• The Operations Manager will be responsible for the design (in collaboration with the CEO), management and implementation of choral conducting training programmes including the International Choral Conducting Summer School
• The Operations Manager will be responsible for the design (in collaboration with the CEO), management and implementation of Membership programmes and services
• The Operations Manager may have responsibility for other programmes that develop as part of the work of the Association of Irish Choirs

Skills and Competencies
The Operations Manager should be able to demonstrate that s/he possesses the necessary business and managerial acumen required for this challenging position which includes the following skills and experience:

Essential skills and competencies required
• Ability to manage budgets;
• Strong organisational skills;
• Ability to manage and deliver artistic projects;
• Ability to prioritise workloads;
• Flexibility;
• An ability to work on your own initiative;
• Excellent written and verbal communication skills.

Desirable skills and competences required
• 3rd level and/or postgraduate qualification;
• Familiarity with national and international arts funding structures;
• Knowledge of the infrastructure of the arts in Ireland (Particularly in the area of music)
• Understanding and/or appreciation of the needs of artists and a knowledge of the choral sector in Ireland.

Experience
• Minimum 3 years’ experience in a similar role.

Salary
• €30,100 per annum and pro rata for any lesser period

Terms of employment
• 11.5 month fixed-term contract with a 6-month probation period. The initial contract may be extended past this period should funding allow.

Application closing date
• Tuesday, 20th February 2017.

Interviews
• Shortlisted applicants will be invited for interview on Wednesday, 28th February 2018 in Dublin.

Start Date
• March/April 2018

Application process

Applicants are invited to submit:
• CV outlining relevant experience;
• A letter of motivation, outlining your reasons for applying, and addressing the job specifications;

Applications should be emailed to Dermot O’Callaghan, Chief Executive: [email protected] (with Operations Manager in the subject line). Please note CV and letter should be contained in one document only.

Recruitment process:
• It is our policy to shortlist;
• Shortlisted candidates will be invited to interview on Wednesday, 28th February 2018 in Dublin

T: 00353 61 234823 E: [email protected] W: www.aoic.ie