PA to the Chief Executive/Office Administrator

PA to the Chief Executive/Office Administrator

Monday, 29 April 2019, 10.00am

This is a key role in ensuring the smooth running of the London Philharmonic Orchestra. The post holder will act as PA to the Chief Executive and Artistic Director, whilst also providing core administrative assistance to the Education and Community Department and the CD label. A broad role, this gives the postholder a great oversight across all of the Orchestra’s activities and an opportunity to liaise with a wide range of people from within the classical music industry, the Orchestra and its board.

Main Tasks

Chief Executive and Artistic Director’s Office
– Manage Chief Executive & Artistic Director’s diary, set up internal, external and international meetings as directed by Chief Executive & Artistic Director, respond to requests for meetings and greet contacts arriving for meetings
– Arrange meetings of the Board of Directors and Advisory Council and sub committees as directed, including preparation of agendas and board papers
– Deal with the Chief Executive & Artistic Director’s incoming communications and respond, copy, forward and file as directed; produce outgoing correspondence from dictation, notes or own initiative and copy to other members of staff as appropriate
– Maintain the exchange of information between the Chief Executive & Artistic Director’s office, Head of Departments and other staff as required
– Look after the Chief Executive & Artistic Director’s office in his absence
– Organise the distribution of Glyndebourne Final Rehearsal tickets to LPO players, staff and benefactors
– Ensure LPO brochures and Tune In magazines etc are sent to VIPs, maintaining an accurate and current mailing list of VIPs and industry contacts
– Be point of contact for LPO Veterans – LPO’s former players and staff group.
– In Chief Executive & Artistic Director’s absence, support other Heads of Department as required

Person Specification

Essential:
– Excellent command of written and spoken English
– Impeccable manner in person and on the telephone
– Numerate
– Ability to work as part of a team and under own initiative
– Demonstrable ability to prioritise workload
– Good computer skills
– Meticulous and systematic approach to administration
– Discretion and an understanding of confidentiality issues
– Interest in orchestral music

Desirable
– Experience of the classical music industry
– Experience running a small administrative office/supporting busy teams
– Knowledge of formal and informal music education

See link below for further details.

Website

Published on 24 April 2019

Sign up for our daily or weekly newsletter to receive our latest news, UK newsreviews, articles, jobs and events.

To add a listing see here. For advertising visit this link.

Please note that some listings are added by third parties. The Journal of Music does not take responsibility for the content or accuracy of listings published by third parties on this site. The Journal of Music reserves the right to edit or delete listings. Click here to add a listing, login or register.