Archives Assistant

Archives Assistant

Tuesday, 18 February 2020, 5.00pm

The BBC Written Archives Centre falls within the Music, Image and Document Collections branch of the BBC Archives department.

The team at the Written Archives Centre comprises:
– An operational team (9 x Archivists and 8 x archives Assistants, reporting to two Archive Collections Managers)
– A cataloguing team (3 x Archivists and 2 x Archives Assistants, reporting to one Archive Collections manager).

This attachment/Fixed Term Contract role is for an Archives Assistant position within the operational Archive Assistants team and reports to an Archive Collections Manager. The role will run until October 2020.

Main Responsibilities
The Written Archives Centre holds the BBC’s written archives from 1922 - 2000s and deals with queries and research for programmes and from other areas of the BBC, as well as for external academic researchers.

Core tasks:
– To answer enquiries received form within the BBC and outside, particularly requests for specific documents such as contracts, programmes-as-broadcast/completed and scripts, assessing their status and priority and dealing with them appropriately.
– To carry out support duties for functions such as intake, acquisition, cataloguing, documentation enquiry, issue, selection, disposal and preservation requiring sound judgement.
– To undertake other duties appropriate to the level of the position.

Main duties and responsibilities:
– Answering mainly internal enquiries for contracts, scripts and programme information within clear parameters. Locating the necessary files, microfilm, computerised or other sources as required. Collating the information in order to give an appropriate answer. Assisting more senior staff in their enquiry work.
– Issuing and returning material on relevant IT systems and to/from physical storage location.
– Chasing files loaned.
– Assisting with intake and acquisition procedures including physical handling of new material and discarding of duplicates.
– Identifying items needing conservation/binding. Carrying out basic conservation techniques, including re-packing, copying and removing fragile items.
– Preparing items for despatch.
– Assisting with staff training and induction sessions for BBC Archives and other BBC Departments by talking about WAC holdings and procedures.
– Preparing exhibition material for local or external events, including the identification, issuing, packing, replacing & recording of suitable items.

Are you the right candidate?
– Experience or an interest in working within an Archives environment.
– Experience of customer service, working under pressure, flexibly and to tight deadlines.
– Experience of working as part of a customer-focused team, coupled with the ability to work independently.
– A good appreciation or knowledge of databases and computer software packages (in particular Microsoft Excel) and their application to information services.
– Understanding of confidentiality and legal issues affecting access.

See link below for further details.

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Published by The Journal of Music on 7 February 2020

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