Louth and Meath Education and Training Board (LMETB), on behalf of Music Generation Meath, seeks to employ an Administrator (Clerical Officer Grade III) to assist the Music Development Officer with the organisation, promotion and day-to-day running of Music Generation Meath. We are looking for someone who is passionate about music education and has first rate IT, communication and organisational skills.

Salary
€24,119 - €39,794
This position is non-pensionable

Duties will include:
• Processing of part time tutor claim forms
• Processing of invoices from suppliers
• Collection, lodgement, reconciliation and recording of fees according to procedures set by LMETB’s Finance Department
• Audit Preparation
• Database maintenance
• Responsibility for filing and ordering of office supplies.
• Dealing with day-to-day inquiries from the general public.
• Assisting with practical arrangements for classes running after school.
• Assisting with the organisation and administration of Music Generation Meath’s in-school tuition programmes and other events.
• Assisting with supervision of afternoon and evening classes.
• To undertake any other duties which may be assigned consistent with the post.

Qualifications, Skills, and Experience:
• Excellent administrative and IT skills including working knowledge of Microsoft Office.
• Excellent interpersonal and communication skills
• Good knowledge of record keeping
• Ability to process work with a high level of attention to detail
• A third level qualification in a related discipline is highly desirable.
• Access to own transport essential

Person Profile:
• Demonstrates excellent communication skills, written, telephone and interpersonal.
• Demonstrates an interest and understanding of music and music education.
• Demonstrates an ability to work well under pressure and to multi task.
• Demonstrates the ability to work well as part of a team and on own initiative.
• Demonstrate excellent organisational, administrative and IT skills.

Reporting
The appointed person will be required to report to the Music Generation Meath Music Development Officer

Location
The appointed person will be assigned to headquarters to meet the demands of the programme. They may be asked to work at, and from, other locations throughout Co Meath, according to Music Generation Meath’s programme of activity.

Hours of Work
The Administrator will work a 37-hour week. Attendance outside normal office hours will be required and flexibility will be required. Time Off in Lieu will operate on an agreed basis.

Garda Vetting
This post is subject to Garda Vetting and there being no disclosure of convictions which the Committee considers would render the candidate unsuitable to work with children. This process will commence on appointment.

Eligibility Criteria:

Citizenship Requirement
Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit. The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway. Swiss citizens under EU agreements may also apply.

Health and Character
Those under consideration for a position may at the discretion of the employer be required to complete a health and character declaration and a Garda Vetting Form. References will be sought.

Candidates for a Clerical Officer Grade III post by open competition must:
• Have the requisite knowledge, skills and competencies to carry out the role. Competencies will be informed by best practice Public Appointment Service competency frameworks for the Irish Public Service;
• Be capable and competent of fulfilling the role to a high standard;
• Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent or have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher or have appropriate relevant experience which encompasses equivalent skills and expertise.

Competencies required
The appointee to the post will be required to show evidence of the following competencies:

Team Work
• Shows respect for colleagues and co-workers
• Develops and maintains good working relationships with others, sharing information and knowledge, as appropriate
• Offers own ideas and perspectives
• Understands own role in the team, making every effort to play his/her part

Information Management/Processing
• Approaches and delivers all work in a thorough and organised manner
• Follows procedures and protocols, understanding their value and the rationale behind them
• Keeps high quality records that are easy for others to understand
• Draws appropriate conclusions from information
• Suggests new ways of doing things better and more efficiently
• Is comfortable working with different types of information, e.g. written, numerical, charts, and carries out calculations such as arithmetic, percentages etc.

Delivery of Results
• Takes responsibility for work and sees it through to the appropriate next level
• Completes work in a timely manner
• Adapts quickly to new ways of doing things
• Checks all work thoroughly to ensure it is completed to a high standard and learns from mistakes
• Writes with correct grammar and spelling and draws reasonable conclusions from written instructions
• Identifies and appreciates the urgency and importance of different tasks
• Demonstrates initiative and flexibility in ensuring work is delivered
• Is self-reliant and uses judgment on when to ask manager or colleagues for guidance

Customer Service & Communication Skills
• Actively listens to others and tries to understand their perspectives/ requirements/ needs
• Understands the steps or processes that customers must go through and can clearly explain these
• Is respectful, courteous and professional, remaining composed, even in challenging circumstances
• Can be firm when necessary and communicate with confidence and authority
• Communicates clearly and fluently when speaking and in writing

Specialist Knowledge, Expertise and Self Development
• Develops and maintains the skills and expertise required to perform in the role effectively, e.g. relevant technologies, IT systems, spreadsheets, Microsoft Office, relevant policies etc.
• Clearly understands the role, objectives and targets and how they fit into the work of the unit
• Is committed to self-development and continuously seeks to improve personal performance

Drive & Commitment to Public Service Values
• Consistently strives to perform at a high level and deliver a quality service
• Serves the Government and people of Ireland
• Is thorough and conscientious, even if work is routine
• Is enthusiastic and resilient, persevering in the face of challenges and setbacks
• Is personally honest and trustworthy
• At all times, acts with integrity

LMETB is an equal opportunities employer.

Closing Date: as specified on www.etbjobs.ie

Please refer all enquiries via the contact us facility on www.etbjobs.ie.
Please quote the post reference number.

See link below for further details.