Junior Performing Groups Manager

Junior Performing Groups Manager

Friday, 28 June 2019, 5.00pm

The Royal Irish Academy of Music is seeking applications for the position of the RIAM Junior Performing Groups Manager.

Duties include:

The Junior RIAM Performing Groups Manager will be available to manage the following groups at these flexible times:
– For 24 Saturdays during the Academic year from 8.30am until 6.30pm.
– Junior Concerts (estimated above at 9 engagements)

The ensembles to be managed include:
– Junior RIAM Ensembles
RIAM Symphony Orchestra
– Junior Strings
– Transition Strings
– Junior Wind Ensemble
– Intermediate Orchestra
– Symphonic Wind Ensemble
– Jazz Band

In all instances, the manager will be responsible for the following
– Acting as main point of contact for student musicians and teachers
– Setting up of chairs, music stands and percussion instruments, ensuring that all relevant music is available to orchestra members and conductors for rehearsals.
– Providing practice parts for all members of all groups.
– Keeping records of attendance and punctuality, informing and liaising with the relevant conductor and Head of Faculty
– Advising group directors in advance of absentee students and replacing (in consultation) where necessary.
– Being present for all outside rehearsals and engagements (estimated at 9)
– Assisting the RIAM Head of Performing Groups to ensure that all rehearsal sessions are compliant with all Health & Safety regulations and Noise at Work guidelines

Planning and administration.
The Junior RIAM Performing Groups Manager will undertake the following planning and administration work:
– Co-ordinating parental help and volunteers.
– Arranging sectional rehearsals, engaging tutors and ensuring that halls and rooms are booked in advance for all rehearsals throughout the academic year.
– Assisting with preparation and circulation of rehearsal and concert schedules and liasing with the RIAM Head of Performing Groups and the relevant conductors by advising on pupil attendance at rehearsals and concerts.
– Liaising with concert/event personnel and promoters.
– Arranging transport, including coach hire for the relevant group with adequate adult supervision.
– Arranging transport for equipment.
– Arranging, where applicable, meals for the student performers.
– Working with Head of Performing Groups to create orchestral schedules in liaison with the Conductors
– Being responsible for music hire & preparation, access to practice parts and the safe return of all material to the RIAM library
– Booking and liaising effectively with external venues while ensuring the smooth running of all technical aspects including get-ins/get-outs.
– Being responsible for all technical and stage management arrangements including equipment and instrument hire, piano tuning, arranging additional insurances and co-ordinating external stage management support when required (external provider).
– Any other duties as may reasonably be required for the smooth running of performing Groups activities and as required by the Head of Performing Groups

Required Skills
– Knowledge of how amateur and professional orchestras work and are run.
– Musical knowledge to liaise with the conductors, directors, Heads of Faculties and to pre-empt any issues which may arise both logistically and musically.
– Skills to produce documents, use shared documents, keep financial records, extra lists and tutors lists.
– Skills to effectively communicate with players, parents and guarantors by email and in person.
– Attention to detail, organisation and clear care for deadlines.

Desirable Skills
– Drive, initiative and creative skill to work with other RIAM staff to help develop ensemble performance at RIAM in the future.

Total hours: 390 approx.
Please note that these hours offer an approximation of time used, and can be adjusted by agreement with the Head of Performing Groups to ensure that the work is done in a timely and effective manner

Breakdown of hours
24 Saturdays x 10 hours (set up and administration) – 240
9 Junior group concerts and events x 6 hours – 54
Admin/additional work c.4 hours x 24 weeks – 96

– 20% of a Full-time grade 5 admin post. (Total FT hours is 1950)
– Full-time grade 5 salary is €42,042
– 20% is €8,408 per annum

Closing date for applications is Friday, June 28th, 2019. Interviews will take place on Wednesday, July 10th. Cover letter and curriculum vitae to: ruthmeehan [at] riam.ie (Telephone 01 632 5310).



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