Under the general supervision of the Dean, College of Arts, Humanities and Social Sciences and lead direction from the Chair of the Music and Performing Arts (MPA), the Program Coordinator is responsible for independently performing the full range of varied and complex clerical/administrative assignments in support of the day-to-day operations of the Music and Performing Arts Department. 

Duties and Responsibilities include:

• Provides primary support to the department Chair and is responsible for the administrative functions of the department. Briefs the Chair regarding progress of routine work and special projects.  In collaboration with the Chair, initiates, coordinates, and implements the materials and information associated with curricular and event programming for the department. Prepares materials and information need by the Chair for meetings, appointments, and briefings. In collaboration with faculty and the Chair, prepares course schedules, calendars, course descriptions, catalog, and brochure copy. Maintains accurate and detailed databases related to courses, schedules, and enrollments. Prepares, submits, and monitors all adjunct faculty contracts in compliance with CBA and CSU requirements and procedures. Maintains all catalog and website program information. 
• Facilitates the planning and scheduling of annual public performances, rehearsals, and selection of appropriate venues for musicians, dancers, and theatrical personnel for academic-related and revenue-generating projects. In collaboration with the Chair, initiates, coordinates, and finalizes the contractual agreement for events on and off campus. Coordinates arrangements for performers or visiting artists, including air travel, car rental, hotel accommodations, and hospitality in accordance with CSU policies and procedures. Coordinates the arrangements for equipment, instrument, and audio-visual needs for all performances. Assists with equipment and stage set-up and break-down. Assists with the preparation and design of materials such as posters, brochures, and fliers for advertising on and off campus. Ensures promotional materials are in alignment with university policies and procedures. Functions as a liaison among the department, Dean’s Office, University Affairs, and the tri-county area to promote the events and performances. Prepares and submits post-event reports as needed.
• Tracks, reconciles, and reports department budget revenue and expenditures from various funding sources in a timely manner. Researches, analyzes, makes recommendations, and prepares draft budget for department events. In collaboration with department personnel, compiles, prepares, and submits request for special events funding and specialized projects. Projects operating and personnel expenditures. Prepares and processes purchase requisitions, reimbursements, and other budget transactions as necessary to meet the needs of the department. Verifies accuracy of invoices for payment processing. Provides budget status reports as requested by the Chair.
• Supports the day-to-day operating needs of the department. Identifies supplies, equipment, and services needed. Organizes and maintains physical and electronic office files or records. Serves as department timekeeper. Picks up and distributes employee paychecks on a monthly basis. Handles travel arrangements for department faculty. Provides administrative support services for faculty recruitment. 
• Supervises student assistants; determines the methods and procedures by which the student assistant work is to be accomplished; controls the workflow and establishes priorities and deadlines; completes performance evaluations or verifies that they have been completed by direct supervisors.

See further details at the link below.