IMG Artists is seeking a Managerial Associate to assist in the management of Artists and manage the day-to-day administration to enable the Artist Manager to develop the careers of Artists ensuring their success in a commercial world.

Key Accountabilities:

• Updating and maintaining an accurate diary for each Artist on the IMGA database, providing a back-up for managers in case of double bookings or similar.
• Updating and maintaining some Artists’ personal calendars.
• Liaising with orchestras and other promoters to ensure that all the details (times, venues etc.) are correct, arranging all artistic support (page turners, piano tuners, score delivery and similar), and maintaining positive day-to-day contact with the Artists.
• Liaise with Artists and travel agents to arrange all transportation and accommodations logistics.
• Working with PR or record companies to schedule and administrate interviews and appearances.
• Create program pages for artist recitals with appropriate notations and approve Presenters’ final program pages.
• Recording all financial information for each engagement accurately, and processing invoices and other financial documents in conjunction with the accounts department. Producing contracts and invoices and bi-monthly income projections. Liaising with Artists and accountants regarding tax documents, statement questions and ensuring that any fees to be received directly by the Artist have been paid.
• Assess and edit all contracts and other documents pertaining to each engagement, and process them in conjunction with the Artist Manager.
• Assisting the Artist Manager in their daily work, providing administrative and secretarial support (incl. filing, minute taking) and deputising for them when necessary.
• To act as the first point of contact for enquiries from members of the public, promoters and Artists themselves.
• Producing and updating press materials for each Artist, including first drafts of updated biographies, and forwarding them to Sales Managers as required.
• Updating and maintaining certain areas of the IMG Artists website as relates to the artist list.
• Occasional weekend or evening work, either related to concert attendance or due to emergencies.

See further details at the link below.